WIGB

Privacy Policy

Privacy Notice – Women In Golf & Business Limited

Last updated: 19 April 2026

1. Who we are

Women In Golf & Business Limited (“we”, “us”, “our”) organises and delivers corporate events in the UK and internationally.

We are the data controller for the personal data described in this notice.

Contact details

  • Address: 45 Etnam Street, Leominster, United Kingdom, HR6 8AE
  • Email: nicky@wigb.co.uk

2. Whose data we collect

We may collect and process personal data relating to:

  • Event delegates and attendees
  • Event speakers, panellists, and hosts
  • Corporate clients and their representatives
  • Suppliers, venues, and contractors
  • Website users and enquiry contacts

3. What personal data we collect

The personal data we collect depends on your relationship with us but may include:

Standard personal data

  • Name, job title, organisation
  • Email address, telephone number
  • Dietary preferences and accessibility requirements
  • Travel details (where we arrange or coordinate travel)
  • Booking and attendance information
  • Marketing and communication preferences
  • Photographs and video recordings taken at events

Technical data

  • IP address and device/browser information
  • Website usage data (via cookies)

Special category data

We may process limited special category data, such as:

  • Dietary requirements (e.g. allergies, religious requirements)
  • Accessibility or health related needs

We only collect this data where strictly necessary and with explicit consent or another lawful basis.

4. How we collect your data

We collect personal data when you:

  • Register for or attend an event
  • Speak at or support an event
  • Contact us by phone, email, or website form
  • Enter into a contract with us
  • Interact with our website or marketing communications
  • Are filmed or photographed at an event (with notice)

We may also receive data from:

  • Corporate clients registering attendees
  • Event partners or venues (where relevant)

5. Why we use your data (purposes and lawful bases)

We only use your personal data where allowed by law. The main purposes and lawful bases, under The General Data Protection Regulation (GDPR), are:

  • Managing event registrations and attendance – Contract
  • Delivering events and related services – Contract
  • Managing dietary and access requirements – Explicit consent / Vital interests
  • Communicating event information – Legitimate interests
  • Managing supplier and speaker relationships – Contract
  • Marketing future events – Consent / Legitimate interests
  • Photography and filming at events – Legitimate interests or consent
  • Legal compliance – Legal obligation

Where we rely on legitimate interests, we ensure this does not override your rights.

6. Photography, filming, and recordings

Our events may be photographed or recorded for:

  • Event documentation
  • Marketing and promotional purposes
  • Online or social media content

We will:

  • Provide notice at events
  • Offer opt out options where practical
  • Obtain consent where required by law

7. International events and overseas data transfers

As we organise events outside the UK, your personal data may be transferred outside the UK (e.g. to venues, hotels, or service providers).

Where this happens, we ensure appropriate safeguards, such as:

  • Transfers to countries with UK adequacy regulations
  • International Data Transfer Agreements (IDTAs)
  • Standard Contractual Clauses (SCCs), where applicable

8. Who we share your data with

We may share your data with trusted third parties, including:

  • Event venues and catering providers
  • Travel and accommodation providers (where applicable)
  • Audio visual, production, and technical suppliers
  • IT systems, event platforms, and Customer Relationship Management (CRM) providers
  • Professional advisers (legal, financial)
  • Regulators or authorities where required by law

All processors are required to handle your data securely and lawfully.

9. How long we keep your data

We retain personal data only for as long as necessary.

  • Event registration data: up to 12–24 months
  • Client and supplier records: 6 years
  • Marketing data: until consent is withdrawn
  • Event images/videos: for ongoing business use unless objected to

Retention is reviewed regularly in line with Information Commissioner’s Office (ICO) guidance.

10. Your data protection rights

You have the right to:

  • Access your personal data
  • Request correction or completion
  • Request deletion (where applicable)
  • Object to processing
  • Restrict processing
  • Data portability
  • Withdraw consent at any time
  • Complain to the ICO

ICO details
Website: https://www.ico.org.uk
Tel: 0303 123 1113

11. Security of your data

  • Secure systems and access controls
  • Staff training
  • Contractual controls with processors

12. Changes to this notice

We may update this Privacy Notice from time to time.

The latest version will always be available on our website.